One of the first formal steps to take to structure your business as a corporation is to file your articles of incorporation. This document effectively establishes your corporation as a separate business entity.
Once you file your articles of incorporation, they become a public record. By filing them, you also provide important information about your newly formed corporation, including your business’ name, contact information, and details about shares of stock.
Filing requirements in Florida
Your articles of incorporation, according to the Florida Department of State, should include the following information about your new corporation:
- The name of your corporation and your principal business address
- Your mailing address (if different than your principal business address)
- The name of your registered agent and a related address
- The signature of your registered agent
- The names and addresses of your officers and directors
- The effective date of your corporation’s formation and your corporate purpose
You also need to include information about stock shares, the incorporator’s signature and a name and an email for correspondence.
Filing an annual report
Once you file your articles of incorporation and form your corporation, you must file an annual report to remain active in the Division of Corporations’ records. This annual report confirms your entity’s information and is not a financial statement.
If you do not file your annual report, an administrative dissolution of your corporation will occur. Filing of annual reports must happen between January 1st to May 1st of the calendar year after your corporation’s filing date.